Stop Cancellations On The Spot!

 

It’s a constant problem in dental practices – a patient calls at 10:00 AM to cancel their 2:30 PM appointment. What do you do?? Can the appointment be saved?

 

What you DON’T want to do is get into a fight with the patient or start asking them a million questions about why they can’t keep the appointment. They will most likely get defensive and nobody wins.

 

So what do you do? Here is an amazing trick that is simple to do and actually saves around fifty percent of your last minute cancellations!! When the ubiquitous Mrs. Jones calls to cancel, simply say:

 

“Mrs. Jones, please allow me to put you on a brief hold while I retrieve your patient record.”

 

This is pretty much the ONLY time we recommend putting a patient on hold. Keep them there for around two minutes while you look at their record and have a brief conversation with the doctor or hygienist if necessary.

 

They are now listening to your great on-hold message, getting a little squirmy, and feeling kinda guilty. Then come back and say…

 

“Mrs. Jones, thanks for your patience. It looks like we have you scheduled for a thirty minute appointment to do a tooth-colored filling restoration on the lower right. Dr. Sardonicus is CONCERNED that if you don’t get this taken care of as soon as possible, the decay can grow and cause an even bigger problem which will need more extensive treatment. Is there any way possible you can keep this appointment?”

 

Do the same for hygiene, but say something like…

 

“Your hygienist Becky is CONCERNED about the area of inflammation and infection on the upper left.”

 

Amazingly, using this technique saves around fifty percent of those pesky last minute cancellations. That is good for your patient, good for your schedule, and money in the bank!!

This Dental Practice Is Transforming Lives

A short time ago we received a Facebook message from Becky Kaiser with Discount Dental Services in Denver. Hearing a message like this makes it all worthwhile. We felt we had to share this with you! Please enjoy.
Dear Madow Brothers,
 
I wanted to tell you a little something about the new office Dr. Nack started last April. I love the concept and want to know what you think.
 
Dr. Nack had a ‘very’ successful practice in Parker, CO for many many years. I was his office manager. My daughter his EDDA. In 2010, Dr. Nack retired as the ripe old age of 53. I retired as well, but was much older! He and I remained friends. After a few years of missing our ‘calling’ we decided to open a low cost dental office. Dentistry had been good to us, now it was our time to pay it forward!!
 
The challenge we faced was how could we do this with little cash to start a dental office? Dr. Nack spread the word. Soon, he found other offices willing to donate things to him, including chairs, a Pano, x-ray machine, sterilization machines, etc. He was able to find a low cost office across the hall from a doctor who feels the same about medical as we do about dental.
 
BUT, Dr. Nack wondered, how do you pay a staff when you are 95% Medicaid? He brainstormed and prayed on it. Eventually it happened. EVERY person working in our office is paid a small percentage from collections! Not production, which isn’t much! We are NOT employees, we are ALL independent contractors, working at the office because this is where we WANT to be. It definitely is not for the small pay check! We come in and work our own days and hours. No one has a set schedule, except Dr. Nack, who is there from 9:00 a.m. to 7 p.m.
 
You would think he wouldn’t have many “independent contractors” willing to do this, working for cents on the dollar, rather than a salary! I thought the same thing at first. When the word got around, we had more people than I ever dreamed who wanted to come and be part of “our team.” Dr. Nack makes it SO fun and rewarding, that people just WANT to be there.
 
I am proud of what Dr. Nack has done. I have seen him take former drug addicts with “meth mouth” who always had a constant reminder of their past every time they smiled, and has given them a new smile and a whole new outlook on life and their future. These people come in with broken spirits. Dr. Nack helps to convert them into functioning, happy, and productive individuals.
 
I just wanted to let you know that in these times of greed that there are still many great dentists who genuinely care. It’s so much fun to watch people transform their lives in just the little bit we do for them. I wanted to share our story with you, because you both were part of Dr. Nack’s inspiration. Please use this as an open invitation to come visit our beautiful office anytime you are in Denver. Thank you so much.
 
Becky~ from: Discount Dental Services in Denver, CO…(we were formally Soft Touch Dental in Parker, Colo.)
Becky – thanks SO MUCH for sharing such an inspirational story. It sounds like you, Dr. Nack, and the rest of your great team have the knack (sorry but we couldn’t resist) for opening your hearts and giving back to your community in a big way. Stories like this make us feel so good. Keep up the good work. We hope to see you guys again at TBSE later this year. We would also love to feature this story in our TBSE program.