This is Madow Center Lead Coach Betty Hayden here today!!
Did you know that the month of April is Workplace Conflict Awareness Month?
This is a topic that should be discussed at a team meeting. Why? Conflict happens! Make a plan and an agreement as to how all office conflict will be addressed and resolved.
Steps to deal with office conflict:
- Calm down and talk with the other person. (Don’t go to anyone else to discuss the conflict.)
- Attack the problem, not the person. Focus on behaviors and events.
- Listen carefully – listen to understand and not to be understood.
- Brainstorm solutions with a focus on the future. What it will take to move forward?
- Celebrate your success!
To manage conflict, Excellent Communication is Essential.
Job descriptions and expectations must be clearly defined. This is a great time to ask every team member to write a list of their job description and responsibilities. Have them indicate next to each task how often it is done (daily, weekly, monthly, yearly, varies, etc.). This will help you determine if and when and by whom these tasks are being accomplished. You might find some important tasks are not being done at all or not often enough and so on.
Team Meetings/Morning Huddles are essential for a happy and smooth work day. (I’ll cover tips on how you can have a successful morning huddle in an upcoming Coaches Corner.)
Address quickly any needed discipline or correction, don’t wait for a staff meeting to address these problems. Instead, meet one on one with the offender.
- Avoid office negativity, it’s toxic and will infect your team – Rather, focus on and share positive experiences.
- Your team must know the why, what, and how. They may know the what and the how but not the why. Oftentimes, this is why employees are there just to collect a paycheck. Talk about what you believe and attract those who believe what you believe. People buy the why not the what.
- Positive Gossip Only! Entire team agrees to stop gossip. Refuse to listen to it. Rather, encourage the person to go directly to the other person they have an issue or complaint about. Unless of course, they can let it go and move on.
In addition to communication, Proper Training is Imperative– Don’t hold back in this area! Invest in your team. Thoroughly train any new employees on your practice goals, systems, software, telephone skills, dental procedures, protocols, etc. However, training isn’t just for your new employees, everyone in the office needs regular training. This leads me to the next point…
Continuing Education – Continuing education, not just for the providers but for the entire team is a wonderful way to ensure practice growth. Not to mention, it’s a great team-building experience, one that will give you a happier and motivated team. Think about this, your administrative team is the first and last impression made on each and every one of your patients. This includes potential patients that call your office. Certainly, you want to have the very best training and education for not only your clinical team but your administrative team too. You can do this with in-office training, webinars, lunch and learns, and seminars/classes outside of the office.
Have you heard about The Best Seminar Ever (better known as TBSE)? It is absolutely the best seminar I have ever been to! If you’re ready to boost your team and take your practice to the next level, please check it out here: TBSE -The Best Seminar Ever.
It is my wish that these ideas and tips will help you and your team experience greater happiness at work without unnecessary negative conflict. If you have any questions or concerns about what you’ve read today or would like to set up a complimentary telephone consultation to learn how I can help your office grow and succeed, please call 1-800-258-0060 or simply respond to this email with your best contact information and we will be in touch.
Yours for Greater Success,
Betty Hayden is the lead coach at The Madow Center For Dental Practice Success. She has over 25 years of experience in the dental profession. Her expertise is in effective telephone answering techniques, profitable scheduling, marketing campaigns, communication, social media, new patient acquisition, practice growth, and much more. She is called “The Idea Woman” because she grows practices!
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